Information We Collect
The personal information we collect depends on how you interact with NextGen Recruitment.
We may collect information such as:
- Your name, email address, telephone number, and other contact information
- Resume, CV, cover letter, portfolio, or professional profile
- Employment history, education, skills, qualifications, certifications, and professional experience
- LinkedIn profile or other professional information you choose to provide
- Job interests, career preferences, location preferences, and availability
- Information regarding your eligibility or authorization to work in Canada where relevant to an opportunity
- Information provided when registering for hiring events, workshops, talent showcases, capstone projects, or other NextGen initiatives
- Communications and correspondence you have with us
- Feedback, survey responses, and information voluntarily provided through forms
- Information employers or partner organizations provide to us in connection with recruitment or talent programs
Depending on the services you use, we may also automatically receive limited technical information when you visit our website, such as your IP address, browser type, device type, pages visited, and general website usage information.
We will only collect personal information that is reasonably necessary for the purposes for which it is being collected.
How We Collect Information
We may collect personal information when you:
- Submit a resume or application
- Complete a form on our website
- Register for a NextGen Recruitment event or program
- Attend a hiring event, career fair, webinar, workshop, or talent showcase
- Communicate with a member of our team
- Subscribe to recruitment updates or communications
- Connect with us through LinkedIn or another professional platform
- Are referred to us by a partner, educational institution, employer, or other organization
- Participate in an assessment, capstone project, or talent initiative
Where appropriate, we will inform you of the purposes for which your information is being collected.
How We Use Your Information
NextGen Recruitment may use personal information to:
- Identify potential employment and career opportunities
- Match candidates with employers and available positions
- Assess candidate qualifications, skills, experience, and suitability for opportunities
- Communicate with you regarding applications, interviews, events, programs, and opportunities
- Introduce qualified candidates to employers or hiring partners
- Coordinate hiring events, talent showcases, capstone projects, workshops, and other programs
- Provide career, recruitment, and talent-related services
- Maintain and improve our candidate and talent network
- Respond to inquiries and requests
- Provide relevant updates about NextGen programs, opportunities, or services where permitted
- Improve our website, services, programs, and user experience
- Conduct internal reporting and analysis
- Protect against fraud, misuse, security threats, or unlawful activity
- Meet legal, regulatory, contractual, and compliance requirements
We will not use personal information for a materially different purpose without obtaining appropriate consent, unless otherwise permitted or required by law.
Candidate Information and Recruitment
If you submit your resume, professional profile, or other candidate information to NextGen Recruitment, we may retain that information in our recruitment or talent-management systems so that we can consider you for current and future opportunities.
Submitting your information does not guarantee employment, an interview, or placement with an employer.
Where appropriate, candidate information may be shared with a prospective employer or hiring partner for the purpose of evaluating you for a specific position, project, program, or opportunity.
We aim to share only information reasonably necessary for the recruitment process.
Email and SMS Communications
If you provide your consent to receive email or SMS communications from NextGen Recruitment, we may send you communications relating to recruitment and talent services, including:
- Job opportunities and recruitment alerts
- Hiring events and talent showcases
- Interview reminders and scheduling updates
- Application or recruitment-process updates
- Program, workshop, or event information
- Relevant career opportunities and NextGen initiatives
- Follow-up reminders and next steps
Message frequency may vary depending on your interaction with NextGen Recruitment.
Standard message and data rates may apply to SMS communications.
You may withdraw your consent to marketing or promotional communications at any time. Email communications will include an unsubscribe option where required. For SMS communications, you may reply STOP to unsubscribe. Where supported, you may reply HELP for assistance.
Withdrawing consent from promotional communications will not necessarily prevent us from sending communications required to administer an application, event registration, existing service, or other transaction you have requested, where permitted by law.
SMS opt-in information and telephone numbers collected specifically for SMS communications will not be sold or shared with third parties for their independent marketing purposes.
Data Storage and Retention
Personal information may be stored in recruitment, customer relationship management, communication, website, cloud, or other business systems used by NextGen Recruitment and its authorized service providers.
We retain personal information only for as long as reasonably necessary to:
- Provide the services for which the information was collected
- Consider candidates for relevant current or future opportunities
- Maintain appropriate business and recruitment records
- Meet legal, regulatory, contractual, or compliance requirements
- Resolve disputes and enforce agreements
When personal information is no longer reasonably required, we will take appropriate steps to securely delete, destroy, or anonymize it, subject to applicable legal and operational requirements.
If you unsubscribe from marketing communications, we may retain limited information necessary to maintain your opt-out preference and ensure that we respect your request.
Security
NextGen Recruitment takes reasonable administrative, organizational, technical, and physical measures designed to protect personal information against unauthorized access, disclosure, alteration, loss, misuse, or destruction.
Access to personal information is limited to individuals and service providers who require the information for legitimate business purposes.
However, no electronic transmission or storage system can be guaranteed to be completely secure. We therefore cannot guarantee the absolute security of information transmitted electronically.
Your Privacy Choices and Rights
Subject to applicable law, you may request to:
- Access the personal information we hold about you
- Correct or update inaccurate personal information
- Withdraw consent where processing is based on your consent
- Request deletion of personal information, where applicable
- Ask questions about how your information has been collected, used, or disclosed
- Opt out of eligible marketing, email, or SMS communications
- Raise a concern or complaint regarding our privacy practices
We may need to verify your identity before responding to certain requests.
There may be circumstances where we are unable to delete information immediately or provide access to certain information because of legal, regulatory, contractual, security, or other permitted requirements.
Third-Party Websites
The NextGen Recruitment website may contain links to websites, job platforms, social networks, educational institutions, employers, community organizations, or other third-party services.
NextGen Recruitment does not control the privacy practices of these third parties and is not responsible for how they collect, use, disclose, or protect your information.
We encourage you to review the privacy policies of third-party websites or services before providing personal information to them.
Children and Minors
NextGen Recruitment's services are primarily intended for individuals seeking professional, educational-to-employment, and career opportunities.
We do not knowingly collect personal information from children where such collection would not be appropriate or permitted by law.
If we become aware that personal information has been collected from a child contrary to applicable requirements, we will take reasonable steps to address the situation.
International Processing and Service Providers
Some of our technology or service providers may process or store information outside your province or outside Canada.
Where personal information is processed in another jurisdiction, it may be subject to the laws of that jurisdiction and may be accessible to courts, law-enforcement agencies, or government authorities in accordance with applicable laws.
We take reasonable steps to work with service providers that maintain appropriate protections for personal information.
Changes to This Privacy Policy
NextGen Recruitment may update this Privacy Policy periodically to reflect changes to our services, technology, business practices, or applicable requirements.
When changes are made, the updated version will be posted on our website with a revised “Last Updated” date.
We encourage you to review this Privacy Policy periodically.